L2-M4 / Operational decisions
AI inventory and procurement
An HR supplier quietly enabled screening. There is no recorded owner, and the evidence is a compliance badge. Would you renew?
Your fictional workplace case
A routine renewal. A new AI decision.
The purchase looks like the same familiar service.
The system's purpose and evidence now need review.
What you will create
A draft: AI inventory and supplier evidence register
Use the fictional case to record evidence, explain a provisional decision and identify the next owner or action. This is a learning draft for self-review, not approved documentation for a real organisation.
See what goes into your worksheet
- System, version, vendor and business owner
- Purpose, users, affected people and data
- Roles, classification and legal references
- Approval, evidence links and contract controls
- Oversight, incidents, logs and exit arrangements
- Last review, renewal date and change triggers
From understanding
to better judgement.
Two lessons, a workplace decision and a final check.
Build an inventory and ask for evidence
A vendor renewal reveals a newly enabled AI feature.
Lesson 1 · 10–15 min02 / LEARNControl pilots, contracts and supplier changes
The buyer prepares a controlled pilot and contract review.
Lesson 2 · 10–15 min03 / APPLYApply what you learned
AI inventory and supplier evidence register
Workplace task · 8–12 min04 / CHECKCheck your understanding
Apply the ideas to 15 workplace questions.
Final check · 5–10 minSkills you will practise on the case
A method for your
next work decision.
- Draft an inventory entry that supports decisions and ownership.
- Find AI embedded in existing services and shadow use.
- Evaluate suppliers using evidence and a controlled pilot.
- Identify operating-support requirements and triggers for updating the record.
The case is fictional. Timing is a planning estimate; pause whenever you need. This module is a learning activity, not a verified professional certification.