Apply / your decision record

Make the call.
Explain your decision.

Identify the facts that matter, any missing evidence and the next action. Name the responsible role and explain what would change your decision. Do not assume that an unmentioned approval, exception or assessment exists. Allow around 8–12 minutes.

One useful record

YOUR CASE / AI INVENTORY AND PROCUREMENT

Procurement receives a renewal for an HR platform that has quietly enabled an AI screening feature. No system owner is recorded. The vendor offers only a generic compliance badge and cannot explain whether customer data is used for model improvement.

Your output / a practical record

AI inventory and supplier evidence register

Make the next decision explicit. Connect it to evidence, unresolved questions and an accountable role.

Draft: AI inventory and supplier evidence register

1. System, version, vendor and business owner2. Purpose, users, affected people and data3. Roles, classification and legal references4. Approval, evidence links and contract controls5. Oversight, incidents, logs and exit arrangements6. Last review, renewal date and change triggers

Check your reasoning

I identified the newly enabled screening function, its version, data and affected applicants.I separated the vendor's badge from evidence of performance, permitted data use and operating support.I named the business owner and the issues that must be resolved before approval or activation.I recorded evidence links, review dates, log access and change or exit arrangements.

This is a self-review. Compare with the worked example if you need help. Every field needs a response of at least 10 characters; text length does not assess its quality.