L2-M4 / lesson 1 of 2

Build an inventory and ask for evidence

A vendor renewal reveals a newly enabled AI feature.

10–15 min · 0/4 steps complete

Start here / A workplace decision

Turn a renewal into an evidence check

A vendor renewal reveals a newly enabled AI feature.

The inventory lists the platform but not its screening function.

Before you read / Think it through

In “Turn a renewal into an evidence check”, what would you check or do first?

Pause and form your answer, then compare the reasoning. This reflection is not scored.

Compare the reasoning

Record the actual use, owner, users, data and supplier.

The ideas below give you a method for this decision. Then work through the rest of this case and try the decisions yourself.

Part 1 of 4 Learn the ideas

Choose a topic0 of 5 read

Why an inventory matters

The inventory connects systems to owners and decisions.

It supports classification, training and incident response.

In the workplace

A register is a practical control. Avoid claiming the AI Act universally mandates one specific spreadsheet format.

Remember this

A spreadsheet alone is not proof of compliance.

The workplace case

YOUR CASE / AI INVENTORY AND PROCUREMENT

Procurement receives a renewal for an HR platform that has quietly enabled an AI screening feature. No system owner is recorded. The vendor offers only a generic compliance badge and cannot explain whether customer data is used for model improvement.

Quick reference / five key ideas

Why an inventory matters: A spreadsheet alone is not proof of compliance.
Finding existing AI: Check renewals for newly enabled AI functions.
The minimum record: Link classification, approvals and supporting evidence.
Requirements before demos: Reject features that cannot fit the approved use.
Supplier evidence: Treat badges and generic statements as leads, not conclusions.